Tshwane Convention and Visitors Services Bureau is a strategic unit within the Municipality of Tshwane. It was established to provide support and strategic advice to all meetings, incentives and event planners that are considering hosting their events in Tshwane. It is also responsible for raising the profile of Tshwane as a premier MICE destination. Being South Africa’s administrative capital, home to 134 foreign missions, 8 research institutes and 4 institutions of higher learning, Tshwane is indeed an ideal location for knowledge sharing, discussions of high profile and lasting solutions to many global challenges.
Services offered to meeting and event planners
To make it easier for meeting and event planners, the bureau will assist with the following:
Site inspection visits
Destination marketing collateral
Negotiating discounted accommodation rates
Municipal and government support
Putting them in contact with local suppliers
Facilitating stakeholder engagements
Event listing in our calendar of events
Innovative ideas for corporate clients and incentives
In terms of the Safety at Sports and Recreational Events Act, 2010 (Act 2 of (2010), the City of Tshwane has established the City Events Joint Operations Committee (JOC). This committee is now fully functional. It is responsible for mitigating disasters that may involve the City’s services departments, by-law enforcement agencies and departments that deal with event compliance.
These stakeholders include but are not limited to the following:
Communication, Marketing and Events
Office of the Executive Mayor
Office of the Speaker
Parks and Horticulture
Sport and Recreation
Energy and Electricity
Water and Sanitation Services
Roads and Storm Water
South African Police Service
The JOC ensures that all events presented in Tshwane comply with legislation.
The JOC checklist consists of plans (which are applicable according to the nature of the event) and these should be presented to the JOC at least eight weeks before the event.
Gateway to South Africa, Gauteng is where it all starts. With an extensive track record of staging successful conferences and events, this business events destination is the epi-centre of South Africa’s business events industry, offering world-class venues and infrastructures for meetings, incentives, conferences, exhibitions and events.
The Gauteng Convention and Event Bureau (GCEB) provides information and assistance to meeting and incentive planners, media, corporate and association buyers. Find out more
Working beside organisations and business events leaders support services include standard bid support material, venue and accommodation sourcing, network to gain local association support, government lobbying and promotional support.
Using its extensive database of key stakeholders such as airlines, hotels, venues, tour operators and government protocol offices, the Bureau is capable of delivering quality services to interested parties.
Services offered to support events/conferences/exhibitions
Bid support for national and international events/conferences/meetings
Current databases of Gauteng products
Negotiating rates with, hotels, tour operators etc
Airport welcome and departure desk
Delegate boosting, hosting and site visits
Pre and post tours and accompanied person’s programme